How to set up the details of a transaction ?

The information requested varies according to the concerned transaction:

• Subscription
• Transfer / Sale
• Conversion
• Grant
• Exercise
• Termination (departure of an employee)
• Buyback
• Cancellation
• Subdivision

How to set up a subscription transaction?

Subscription transactions will be useful for setting up a capital increase. If, as in the case of grant transactions, it follows a new issuance of securities, the subscription transaction is generally carried out in return for the payment of a subscription price.

To set up the details of a subscription transaction, you must :

1️⃣ Fill in the common information of the subscription transaction :

• The subscription date
• The security concerned (ordinary share, preference share or Warrant)
• The pool concerned, if you have previously set it up

2️⃣ Fill in the specific details for each account indicating :

• The account(s) concerned by the subscription
• The quantity of securities subscribed by each account
• The unit subscription price or the total subscription price (the application will calculate the corresponding value).

How to set up a transfer/sale transaction?

Transfer/sale transactions correspond to the disposal of existing shares in the company.

If it is a free transfer, select the "Transfer" option. Otherwise, indicate that it is a sale.

To set up the details of a transfer/sale transaction, you must :

1️⃣ Fill in the common information of the transaction:

• The date of the transfer
• The security concerned (ordinary share, preference share or Ratchet warrants)

2️⃣ Fill in the specific details for each transfer, indicating :

• The accounts involved: the seller and buyer in a sale, the transferor and transferee in a transfer

• The quantity of securities transferred
• The unit price or the total price of the transfer (the application will calculate the corresponding value).

How to set up a conversion transaction?

Conversion transactions correspond to the transformation of an existing security into a new type of security following its issue.

To set up the details of a conversion transaction, you must :

1️⃣ Fill in the common information of the operation :

• The date of conversion
• The converted security
• The security obtained

2️⃣ Fill in the specific details for each conversion indicating :

• The accounts affected by the conversion
• The quantity of securities converted
• The conversion ratio

3️⃣ Check that the quantity of securities displayed is correct.

4️⃣ If a price was paid for your conversion, indicate the unit price or the total conversion price (the application will calculate the corresponding value).

How to set up a grant transaction ?

Grant transactions concern employee shareholding. 

If, as for subscription transactions, it follows a new issue of securities, the grant transaction is generally free for the beneficiary.

To set up the details of a grant transaction, you must :

1️⃣ Fill in the common information of the grant transaction : 

• The grant date
• The concerned security  (Warrant, Stock-option, free share, etc)
• The concerned pool 

2️⃣ Fill in the specific details for each account, indicating :

• The account(s) concerned by the grant
• The quantity granted to each selected account
• The vesting start date (if different from the grant date).

How to set up an exercise transaction ?

Exercise transactions correspond to the transformation of an equity award into a share of the company.

To set up the details of an exercise operation, you must :

1️⃣ Fill in the common information of the transaction :

• The date of the exercise
• The security exercised
• The security obtained

2️⃣ Fill in the specific details for each exercise indicating:

• The account(s) concerned by the exercise
• The quantity exercised
• The conversion ratio

3️⃣ Check that the quantity of securities obtained displayed is the correct one.

4️⃣ Indicate the unit exercise price or the total exercise cost (the application will calculate the corresponding value).

How to set up a termination transaction?

Termination transactions are used to set up the departure of a beneficiary of an equity award plan. The termination transaction triggers the exercise post-departure terms you indicated when setting up your security.

At the end of the exercise durations post-departure, and if no exercise transaction is added during this period, Equify automatically generates an expiration transaction to reflect the lapse of the security and update the account.

To set up the details of a termination transaction, you must :

1️⃣ Enter the details of the termination transaction:

• The date of termination
• The account(s) affected by the termination
• The cause of the termination
• The new relationship of the account

2️⃣ Validate the specific terms of the transaction by checking for each security:

• The quantity vested
• The end of exercise period date

How to set up a buy-back transaction?

Repurchase transactions correspond to the company's repurchasing of its securities from Accounts.

To set up the details of a repurchase transaction, you must :

1️⃣ Fill in the common information of the transaction :

• The date of the buy-back
• The security repurchased

2️⃣ Fill in the specific details for each repurchase indicating :

• The account(s) concerned by the repurchase
• The quantity repurchased
• The unit price or the total repurchase price (the application will calculate the corresponding value).

How to set up a cancellation operation?

You will need to set up a cancellation transaction in several cases (renunciation, capital reduction following the company's repurchase of these securities, or a material error).

To set up the details of a cancellation transaction, you must :

1️⃣ Fill in the common information of the transaction :

• The date of the cancellation
• The title concerned by the cancellation

2️⃣ Fill in the specific details for each cancellation by indicating :

• The accounts concerned by the cancellation (If it is a cancellation following a repurchase by the company of its securities, you will find the company among the list of accounts).
• The quantity cancelled

How to set up the details of a subdivision transaction?

The subdivision is a global transaction that affects all the transactions in the application.

To set up the details of a stock split transaction, you must fill in :

• The name of the event in which all your subdivision transactions will be grouped in your timeline
• The date on which the subdivision was carried out
• The ratio to be applied for the calculation of the subdivision
• If you wish, the tag to be associated with the event in your timeline